ᐅ Construction complete – now time to get the mess under control!
Created on: 21 Feb 2017 16:23
H
hausbaunerd
Hello everyone,
I have a few quick questions about paperwork and such: When you think back to the purchase contract, land register entry, structural engineering report, site plan, cadastral map, floor plan, energy certificate (?), utility connections, cable installation plans, heating system, numerous expert reports, photos, invoices, own work, quotes, warranties, and so on... All of this was once recorded, agreed upon, documented, and now it’s scattered around in various places (at least in my case). Most of it is in paper form.
I’m interested in how you approach this:
- What has been the biggest challenge for you?
- How have you handled it?
- How do you keep track of everything?
Does anyone else get similar worries with thoughts like “When exactly does my heating system’s warranty expire? Who will remind me to have it checked before then?” … I can’t be the only one xD
I hope to learn something useful from your answers. I’m really not a neat-freak, but at this point, I think: organization is essential. Thanks for your experiences and tips 🙂
I have a few quick questions about paperwork and such: When you think back to the purchase contract, land register entry, structural engineering report, site plan, cadastral map, floor plan, energy certificate (?), utility connections, cable installation plans, heating system, numerous expert reports, photos, invoices, own work, quotes, warranties, and so on... All of this was once recorded, agreed upon, documented, and now it’s scattered around in various places (at least in my case). Most of it is in paper form.
I’m interested in how you approach this:
- What has been the biggest challenge for you?
- How have you handled it?
- How do you keep track of everything?
Does anyone else get similar worries with thoughts like “When exactly does my heating system’s warranty expire? Who will remind me to have it checked before then?” … I can’t be the only one xD
I hope to learn something useful from your answers. I’m really not a neat-freak, but at this point, I think: organization is essential. Thanks for your experiences and tips 🙂
77.willo schrieb:
I just don’t see any risk there. Formats may become obsolete, but they will still be accessible. Or rather, any period of decline will last long enough that there will be plenty of time to recode everything. For those of us who are tech-savvy, yes. My mother, however, would only notice the decline when it’s too late. Although in her case, the software would still run because her computer is really old.
In our possession. Building, constructed in 1979, is to be sold as it is no longer needed. The district appraisal committee is to prepare a market value appraisal. Plans are in the archive. Invoices as well, but they are no longer important. What matters are the structural calculations, drainage plans, and tender documents. Along with the masonry plans. It’s good that all this is still available. In paper form. What happens with the electrician xy’s invoice is not the issue here.
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Bieber081522 Feb 2017 08:59What is important to me:
1.) The format must be standardized and openly documented. There are countless PDF readers available on the market --> low risk.
2.) The file must "belong" to me.
1.) The format must be standardized and openly documented. There are countless PDF readers available on the market --> low risk.
2.) The file must "belong" to me.
C
Caspar202022 Feb 2017 10:20We scan invoices. Nowadays, many are scanned using a document scanning app on the phone; for example, the invoices for private health insurance need to be scanned as well. These documents are submitted online to the bank or insurance company anyway.
These documents are stored in annual boxes. After 10 years, the contents of the boxes are sorted out.
For currently relevant documents like the notarized contract, we have a folder.
These documents are stored in annual boxes. After 10 years, the contents of the boxes are sorted out.
For currently relevant documents like the notarized contract, we have a folder.